The name of the organization shall be the International Student Association (ISA) at the University of Hawaii at Manoa.
II. GOALS of the International Student Association (PURPOSE)
The goals of the International Student Association (ISA) shall be:
- to promote global friendship and understanding;
- to support new and continuing students in their educational objectives;
- to explore issues and places in Hawaii;
- to develop leadership among international students;
- to have fun.
Membership is open to all students at the University of Hawaii at Manoa and ISA alumni who wish to participate in and promote the goals of the ISA.
The International Student Association shall be directed by elected officers. The International Student Services (ISS) at the University of Hawaii shall provide guidance and assistance to the elected officers.
The officers shall have oversight for the organization of activities and programs for the International Student Association.
Advisers will be selected or appointed as appropriate for the benefit of the ISA.
- Senior Advisers will provide guidance, support and advice to the executive board when needed.
- Junior Advisers shall be appointed at the discretion of the Senior Advisers. They shall serve for a period of two semesters (one full year), unless appointment is either shortened or extended. They shall be peer mentors to the officer board, to the general members, and assist the Senior Advisers. They are expected to attend general and officer/adviser meetings and events. When unable to attend, it is the Junior Adviser’s responsibility to inform the President.
There shall be a President, Vice President, Secretary, Treasurer, Public Relations Officers, Webmaster, and Co-chairs of the annual International Night.
Officers shall be nominated and elected by the ISA members at an appropriate time.
All officers shall serve for one semester, with the exception of the co-chairs of International Night, who will serve for the fall and spring terms.
Appropriate transition of leadership at the end of the semester is the responsibility of the President and Vice President. Voluntary resignations mid-term shall be in writing and submitted to the President.
Removal: Should any officer not be able to fulfill his/her responsibilities, the adviser(s) should verbally inform the officer three times before recommending an election to remove the officer.
Vacancies: If an officer resigns or is removed, the President, with the approval of the remaining officers, shall appoint a successor to serve the remainder of the one semester term. If the office of the President becomes vacant, the Vice President shall preside as President for the remainder of the semester.
VI. DUTIES OF OFFICERS
The President shall:
- Ensure that the goals of ISA are implemented among members.
- Preside at weekly ISA meetings and any other ISA meetings.
- Develop an appropriate agenda for the meetings.
- Appoint appropriate committees and chairpersons.
- Perform all duties incidental to the office of the President.
- Mentor other officers to enable them to carry out their responsibilities.
- Represent the international student population of the University of Hawaii at Manoa when called upon to do so.
- Work with the treasurer to develop a budget for the term.
The Vice President shall:
- Be responsible for oversight of event planning committees.
- Preside at meetings when the President is absent.
- Assist the President in overseeing officer responsibilities.
- Work with the President to preside over nominations and elections for the following semester.
- Create and maintain the committee list.
- Be responsible for organizing the training of all committee event chairs.
The Secretary shall:
- Be responsible to keep the records and the deliberations of the meetings of the organization, regardless of who is taking the minutes.
- Review and send out the minutes and reminders to the members.
- Keep attendance at the ISA meetings.
- Work with webmaster to create the member list.
- Make room reservations for meetings.
The Treasurer, as the chief financial officer, shall:
- Be responsible for the ISA’s general and program event funds.
- Maintain complete records of receipts and disbursements of funds.
- Complete a financial report at the end of the semester.
- Be the overseer of all external funding i.e. Campus Center, ASUH, SAPFB etc.
- Assist the president to develop a budget for the semester.
- Give a treasurer’s report at each officer meeting.
The Public Relations Officers shall:
- Promote the International Student Association.
- Assist with the promotion of the programs and activities of the ISA.
- Maintain the ISA publicity board in the ISS.
- Promote and enhance the ISA experience of members i.e. birthdays, icebreakers, themes etc.
The Webmaster shall:
- Develop, maintain and update online ISA presence.
- Coordinate with officers and committees to release information on the web site about ISA and activities.
- Work with the secretary to inform all ISA members and advisers through emails.
- Administer internet-based applicants for ISA.
- Maintain the ISA email account.
The Co-Chairs of the International Night shall:
- Arrange for funding and space reservation for the International Night.
- Oversee all International Night committees and promote International Night.
- Serve as a liaison between ISA and any other organizations relevant to International Night.
- Serve as co-chairs for the annual fall ISA leadership retreat.
Committees responsible for planning the various activities for the semester shall be established by the elected officers.
The chairperson for each committee shall be appointed by the President with the assistance of the vice president.
Chairpersons shall be responsible to work with their committee members for the planning and execution of the activity assigned to them.
A pre- and post-activity report shall be submitted by the chairperson of each
committee to the Vice president in a timely manner.
ISA Meetings will be weekly and attendance is required of all members to maintain communication and planning continuity. Members unable to attend the meeting for valid reasons shall inform the President 24 hours prior to the meeting.
Committee Meetings: Committee meetings will be held as needed at a date, time, and place as designated by the Committee Chair. Attendance is expected for all members in the committee. A brief verbal summary of all committee meetings may be presented at the ISA Meeting.
Special Meetings: Special meetings may be called by the President. Members must be given 48-hour notice prior to the meeting time.
A person may be nominated by others, or may nominate himself/herself. It is required that all nominees be willing to accept the office if elected. If the nominee is not present at the time of nomination, written acceptance by the nominee must be brought by the nominator.
- Election shall be by secret ballot.
- Any ISA Member in good standing is qualified to vote.
- Elections for the upcoming semester shall be held at the date, time and place determined by the current officers.
Terms of Office
- Officers shall be elected for a term of one semester. There are two terms per academic year: one during the fall semester and one during the spring semester. If there are any activities planned during the winter or summer vacations, the officers of the upcoming term will preside.
- Officers may serve more than one term in the same office as needed.
Transition of Officers
The new officers will be installed at the last meeting of the current semester or at the End of the Semester Banquet. Their term begins upon their installation.
Proposed amendments to the Constitution must be presented to the general membership in writing, one meeting before it is to be voted upon.
Approval by two thirds of the voting members present at a regular ISA meeting shall be required for passage of a proposed amendment. The amendment shall be put into effect immediately unless otherwise stipulated in the amendment.
A quorum shall consist of all those attending the regular ISA meeting who are eligible to vote.
In voting, a majority shall consist of fifty one percent or more of those voting, except when voting to amend the constitution (see X. Section 2).